Meeting & Events Coordinator/ F&B Admin

Be part of an iconic hospitality landmark

Ciel Dubai Marina, part of IHG Hotels & Resorts’ prestigious Vignette Collection, is set to redefine luxury as the world’s tallest hotel. The First Group’s flagship development featuring 1,004 elegantly designed guestrooms, 8 stunning dining destinations, 3 outdoor swimming pools, breathtaking floor-to-ceiling panoramic views, and an array of world-class amenities, Ciel offers an unparalleled hospitality experience.

Designed by the award-winning architectural firm, NORR Group, Ciel has already garnered prestigious industry accolades, including the 2019 International Property Awards for Best International Hotel Architecture and Best Hotel Architecture Arabia. This international recognition establishes Ciel as a landmark development and a symbol of innovation in the hospitality industry.

Join our dynamic team committed to delivering exceptional hospitality experiences and unlock endless opportunities for professional growth with Ciel Dubai Marina, Vignette Collection.

About The First Group Hospitality – The First Group Hospitality is a leading hospitality management company pioneering a new era of excellence. With a rapidly expanding portfolio of award-winning upscale hotels, signature restaurants, and distinctive leisure destinations, we are committed to creating unforgettable experiences at every touchpoint.

Our team of seasoned professionals brings decades of experience from renowned hotel brands, combined with a deep understanding of the Dubai and GCC markets. With a comprehensive infrastructure spanning all key areas of hotel management, we offer tailored solutions to maximise efficiency, drive revenue growth, and enhance guest satisfaction.

At The First Group Hospitality, we are dedicated to building long-term partnerships with our clients. By leveraging our global insights, regional expertise, and strong operational foundation, we ensure that every aspect of your hotel is managed with precision and care. Our goal is to optimise performance, boost profitability, and deliver sustainable growth for your property.

The Meeting & Events Coordinator / F&B Administrator plays a key role in organizing and supporting all aspects of meetings, conferences, and events, while also providing administrative support to the Food & Beverage (F&B) department. This dual role ensures smooth coordination between departments, accurate documentation, and outstanding service delivery to guests and clients.

Key Responsibilities:

Meetings & Events Coordination

• Coordinate all event-related requirements from initial inquiry to execution.

• Communicate with clients to understand their event needs and expectations.

• Prepare event proposals, contracts, and banquet event orders (BEOs).

• Collaborate with internal departments (kitchen, service, AV, housekeeping, etc.) to ensure flawless event execution.

• Conduct pre-event briefings and post-event feedback sessions.

• Maintain and update the events calendar and bookings system.

F&B Administration

• Support the F&B team with administrative tasks such as scheduling, internal communications, and inventory reports.

• Maintain organized filing systems for menus, purchase orders, invoices, and staff rosters.

• Assist in menu printing and updates, liaising with the culinary team and marketing.

• Manage supplier communication and ensure timely procurement of supplies.

• Track departmental expenses and support monthly cost reporting.

Preferred Qualifications:

• Diploma or degree in Hospitality Management, Events, or a related field.

• Previous experience in a luxury or high-volume hotel setting.

• Familiarity with event planning protocols and food safety standards.