F&B Administrator

Over the past two decades, The First Group has forged a reputation as one of the hospitality industry’s leading innovators, providing groundbreaking investment opportunities to clients and partners, while delivering exceptional, memorable experiences to hotel and leisure guests. Our corporate ethos and unique vision for the future of hospitality is encapsulated in our fast-growing portfolio of award-winning hotels and residences, exciting F&B outlets and lifestyle venues, and delivered through our array of complementary third-party hotel and asset management services.

Core to our vision for the future of hospitality is The First Collection, our award-winning hotel brand that reflects the rich culture, innovative spirit, and unparalleled refinement for which Dubai is famous for.The First Collection’s urban lifestyle resorts, situated in prime locations across Dubai, are renowned for their unique blend of world-class hospitality and modern flair, as well as their cutting-edge guest facilities and services, which include exclusive access to the stunning Soluna Restaurants and Beach Club, located on the world-famous Palm Jumeirah.

Every hotel in our fast-growing portfolio reflects our ambition to capture the essence of urban living, blending it seamlessly with the tranquillity of a serene getaway.

The First Collection echoes the city’s heartbeat, ensuring all our guests are made to feel a part of the magnificent tapestry of Dubai, the world’s most exciting metropolis.

We are looking for an organized, detail-oriented, and proactive Food & Beverage Administrator to join the team. The F&B Administrator will handle various administrative duties to ensure the smooth and efficient operation of the food and beverage department, support management with daily tasks, and assist in maintaining inventory, ordering supplies, and processing financial records.

Key Responsibilities:

• Assist in the coordination of daily F&B operations, ensuring smooth execution of service.
• Manage F&B department’s documentation, including menus, inventory logs, purchasing records, and staff schedules.
• Ensure the timely ordering and replenishment of supplies, ensuring cost control and inventory levels are within budget.
• Prepare and maintain accurate records for food and beverage stock, purchase orders, and supplier invoices.
• Support the F&B Manager in creating and implementing operational and financial reports, including budget tracking and cost management.
• Assist with the preparation of F&B financial reports, analyzing sales data, and identifying trends for improved operational efficiency.
• Maintain communication with suppliers to ensure timely delivery of products and to resolve any issues with orders.
• Provide administrative support for F&B meetings, including preparing agendas, taking minutes, and distributing information.
• Organize and maintain F&B staff rosters, ensuring adequate coverage for shifts and events.
• Help coordinate events, promotions, and special menus within the F&B department.
• Monitor and ensure compliance with health and safety regulations, assisting with inspections and audits.
• Handle guest inquiries and concerns related to F&B services, ensuring a high level of customer service.
• Provide support to F&B management with training and development of team members, including updating employee records and training schedules.

• Previous experience in an administrative role within the food and beverage or hospitality industry.
• A relevant qualification in hospitality, business administration, or similar is preferred.
• Strong organizational skills with an ability to multitask and manage various priorities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, especially Excel for financial tracking and inventory management.
• Strong attention to detail, ensuring accuracy in records and reports.
• Ability to work effectively under pressure and in a fast-paced environment.
• Good interpersonal skills, able to work collaboratively with various departments.
• Knowledge of F&B industry standards and regulations is an advantage.